For boarding schools and day schools alike, managing student exits is one of the most critical safety tasks. Traditionally, students are given paper exit passes signed by the principal or boarding master. These paper slips are incredibly easy to forge, lose, or duplicate. If a student leaves the gate with a forged pass, the school is exposed to severe liability.
The Digital Exit Approval Workflow
Solja replaces paper exit slips with a secure digital approval workflow. When a parent requests permission for a student to leave (for medical reasons, funeral, or mid-term breaks), the teacher responsible or school administrator approves the exit request directly in their system.
This approval is instantly recorded in the Solja platform and sent to the gatehouse app. When the student reaches the gate, the guard does not need to collect paper slips or scan codes. All the guard needs to do is open their mobile app, check the active authorization list, confirm the student's details, and check them out. This simple check guarantees that every student crossing the gate has valid digital permission from an authorized staff member.
Complete Peace of Mind for Parents
Parents want to know the exact moment their child leaves school. When the guard checks out the student in the app, Solja automatically sends an SMS notification to the parent, confirming that the student has safely crossed the gate and is on their way. This keeps parents informed and builds trust in the school's safety measures.
Why Digital Clearances Outperform Paper
- Zero Forgery Risk: Approvals are logged directly by authorized staff members inside the system.
- Simple Guard Check: Guards verify permissions instantly from their active device list before checkout.
- Instant Parent SMS: Parents receive automated text confirmations the moment the guard logs the checkout.