A school gate is not just for tracking people; it is also the final exit point for school property. Preventing the theft of school computers, laboratory equipment, music instruments, or boarding students' personal luggage is a major challenge for school administrators. Without a structured way to log items leaving the gate, school assets easily disappear.
Logging Assets in Real-Time
Solja includes an easy-to-use item tracking feature directly in the guard's app. When a student, staff member, or external contractor leaves the school carrying physical property (such as student trunks during closing day, chairs, projectors, or computers for repair), the guard logs the items at the gate.
The guard enters the item description, takes a quick photo of the items using the phone camera, and logs who is carrying them. This creates a clear digital paper trail. If an item is taken without approval, the school administration can instantly query the gate log to see exactly who carried the item out, at what time, and which guard was on duty.
Reducing School Costs and Losses
Every year, schools lose thousands of shillings replacing stolen books, laboratory gear, and furniture. Often, these losses go unnoticed until stocktakes are done months later. By establishing a digital gate check on items leaving, you create a powerful deterrent against theft, saving your school money and keeping your assets safe.
Benefits of School Gate Asset Logging
- Prevents Property Theft: Creates a digital record of all assets leaving the campus.
- Luggage Accountability: Ensures student trunks and personal bags are accounted for on travel days.
- Instant Photo Records: Guards capture photos of items to verify their condition and quantity.